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Billing Exercise Equipment

November 29th, 2018 - Wyn Staheli, Director of Research
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While equipment for home strengthening is arguably good for the patient and the prognosis of their condition(s), payers have very strict guidelines as to what is considered medically necessary when it comes to Durable Medical Equipment (DME). While I have seen some workers compensation policies which do pay for DME like therabands, exercise balls, and theracanes, many health insurance payers will not cover them. It comes down to their definition of durable medical equipment and what constitutes medical necessity. Take, for example, Humana’s definition of DME in policy HCS-0429-021 (emphasis added):

Many home exercise equipment items may be used without an illness or injury and thus would be excluded from coverage. Medicare NCD 280.1 states “Deny - not primarily medical in nature (§1861(n) of the Act).” Another BC/BS policy states “Home exercise/ PT equipment that can be obtained without a prescription is considered to be an over the counter supply, is not considered DME, and is therefore, ineligible for coverage.” Even if you prescribe it, the fact that it can be obtained without a prescription makes it ineligible.

This is different than doing therapeutic exercise (97110), therapeutic activities (97530), or neuromuscular reeducation (97112) where you are directly involved (direct one-on-one) with the patient giving feedback to them while they perform these activities. These are separately billable services as long as the state/federal guidelines for “one-on-one”, code description, and medical necessity criteria are met.

Since these are typically non-covered items, if your payer requires you to notify the patient that this is a non-covered service, be sure to complete the required forms. For example, if this is a Medicare beneficiary, be sure to have them complete an Advanced Beneficiary Notice (ABN). (See pages 121-123 of the 2019 ChiroCode DeskBook or pages 97-99 of the 2019 Physical Therapy Reimbursement Guide).

In the uncommon circumstance where exercise equipment IS covered, be sure that you review the payer policy as they will likely have specific coding requirements. Codes 99070, A9300, or E1399 are the most commonly used for these types of equipment. Be sure your documentation includes a full explanation of the supplies and equipment provided to the patient. Document the patient’s specific needs and limitations. Submitting supporting documentation and letters of medical necessity may be helpful in getting the claim paid.

Note: Some organizations have billed a ‘kit’ which includes more than one item. Just be sure that each item is documented. Since codes 99070, A9300, and E1399 are ‘generic’ codes (e.g., unlisted items), it is necessary to describe the contents of the ‘kit’. The shaded area of Item Number 24 of the 1500 Claim Form is a good place to report this additional information.

Since most patients will be paying for these items out-of-pocket, suggest that they obtain reimbursement through a Flexible Spending Accounts (FSA) or Health Savings Accounts (HSA) if they have one.

Pricing will vary depending on the item(s) sold to the patient. One last thing to remember is that most states will require you to charge sales tax when selling products to patients. Check with your local state tax authority about the specific rules for your area and be sure you have a sales license.

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