Auditing Medical Decision Making

November 3rd, 2017 - Grant Huang, CPC, CPMA
Categories:   Audits/Auditing   Evaluation & Management (E/M)  
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With CMS looking to gradually revise its E/M documentation requirements to reduce the burden and complexity they pose to providers, it's a great time to review the trickiest E/M component: medical decision making (MDM).

Remember: CMS is considering several tweaks to its E/M guidelines, and suggest that it could reduce the emphasis on the history and exam components in favor of MDM (or in the case of counseling - dominated visits, the amount of face time spent with the patient). In the 2018 Medicare Physician Fee Schedule (PFS) final rule, the agency says it will make no changes for next year, but will consider all feedback received for future rulemaking.

What is MDM and is it different from medical necessity?

The history and exam components are easy to understand in principle; history is about collecting information from the patient and/or records, while the exam is just that - a physical (or more limited) exam of the patient's body.

MDM is a more complex concept: It represents CMS' best effort to quantify the amount of cognitive labor required to evaluate and treat the patient's problems. It is often seen by payers as the most important key component, more so than the history or exam, particularly in an era where EHR templates can allow providers to easily document the highest level of history and exam with just a few clicks.

However, MDM is not the same concept as "medical necessity" - the latter is seen as the one overarching criterion for supporting any level of service. Medical necessity is often confused with MDM or used interchangeably, but it is actually a distinct concept, and the difference is significant:

While medical necessity has no numerical metric like a point system, the closest proxy for medical necessity would be one of the three subcomponents of MDM: the "number and nature of presenting problems." Managing multiple problems whose nature is severe would support a higher code level based on medical necessity, as long as all the other E/M components are also met.

Number and nature of problems

This first element of MDM may be the simplest to understand, at least in principle. It asks how many problems does the patient have that will be evaluated and managed during this specific visit, and what is the nature of these problems? This element is scored on a point system, from 1 to 4 points maximum.

Amount and complexity of data review

This element accounts for any diagnostic data that the provider reviews during the visit, including ordering diagnostic tests, discussing results with other providers, or digging up old records. It is also scored on a 1-4 point system, with a maximum of 4 points.

Overall risk to the patient

This last element of MDM is often the murkiest, because the official guidance consists only of the CMS Table of Risk, a document that is not intended to be all-encompassing. From an ENT standpoint, the most difficult cases will often a one-level difference in E/M code, such as whether to report 99213 or 99214 for a patient, based on MDM.

Example: An established patient comes in with worsening pain in the right ear. He has a history of Eustachian tube dysfunction and tinnitus. He was previously seen a week prior with minor right ear pain, diagnosed as acute otitis media. Today the problem is identical, just with worsening pain that has evidently not responded to the previous treatment of applying a warm washcloth over the ear and taking over-the-counter pain relievers. The physician prescribes Augmentin in response. Should this be reported as 99213 or 99214, assuming the history and exam supports either code?

Answer: Following E/M guidelines, we see one established problem that is worsening (2 points for number and nature of problems) and an overall risk that would be moderate (established problem with mild exacerbation, prescription medication management). This is only sufficient to support 99213 because 2 points for number and nature of problems is consistent with low complexity MDM. However, 99214 could be supported based on medical necessity, given the patient's past history of ear issues. The overall clinical picture suggests a case of otitis media that is more complex than typical, and thus warrants greater care than what would otherwise be an acute but uncomplicated problem.

A more conservative practice might choose to report 99213 anyway, because according to the E/M guidelines (often captured using a grid tool such as the Marshfield Clinic Scoring Tool), 99213 is the only code that can be supported without any data reviewed during the visit. This is an example where the practice must consider its risk tolerance and whether it would be comfortable making the argument outlined above to support 99214.

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